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TOP 10 Documentary Management


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Documentary management... It is necessary to begin by answering the question: what is documentary management? Timely, these are a series of guidelines that are used to efficiently handle documents created and received in an organization. This type of management should consider retrieving and extracting information. At the same time, you must specify the life cycle of the document and the deletion of files. You should also contemplate the conservation of others, at least for a while. All this requires processes that are simple and effective. Carrying out documentary management in a traditional way within a company means having to have large filing cabinets. This is not very practical. That same office space could be used for other purposes. Another aspect of manual document management is the risk of loss of information due to deterioration or loss, even if you have a fairly efficient file manager. Considering that some of these files could be vital to the functioning of the organization a situation like this could have a very high cost. Also, although some companies have opted for digitizing paper-based documents as part of their file management, this may not be the best thing to do. - Why? - Why? There is a lot of time that this requires. Fortunately, the software industry has thought about this kind of requirement within organizations. They start from the fact that it is better to have the file in digital from the beginning. Thus, documentary management programs have been developed that are quite efficient and that in combination with a good backup can be the most viable solution in any case.

Documentary management software: what is it about?

The document management system is also known by the acronym DMS ( document management system). It is precisely designed to collect and manage files in an organization. Its purpose is to ensure its status and maintain control over the information contained in those documents. It is a computer tool that makes it possible to organize digital documents (they can include text, images and videos). It places them in a centralized location. On the other hand, it allows these files to be available to members of the organization quickly and simply. Of course, access to such documents will be conditional on factors such as importance and confidentiality. At present, there are several options for fairly efficient document management programs on the market. The choice depends rather on the requirements, characteristics, and resources of the organization that will employ it.