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Shopping guide for ERP Software

Business management is a determining factor of profitability. A company is successful not only because of the quality of the products or services it sells, but because of the economy in production and administration. The optimization of the available resources contributes to the maximum yield of the investment.

Therefore, it is an area that requires attention and investment. Technology has been concerned with providing management solutions that simplify it, reduce errors, time, efforts and costs. Having an ERP management system increases effectiveness, ensures control and allows business opportunities to be detected.

We invite you to consult our website. You will find the most suitable software for your company.

What is an ERP?

An ERP is a software that integrates enterprise resource planning into a single system. A simple and clear definition that is baes in a primary function: the centralization of operations at the service of the economy and productivity.

ERP refers to Enterprise Resource Planning. And that is precisely what an enterprise resource planning system is: a program integrated by functionalities that allow the planning of resources so that they perform the most at the lowest cost.

How does an efficient ERP work?

An ERP works based on registration, storage and integration operations of data generated by the company. It's integrated with applications or modules, each of which caters to a different area.

The centralization of the data allows its use in multiple operations that require it. Centralized information improves coordination, automation and decision-making. Processes are enhanced and productivity grows.

What are some of the basic functionalities of an ERP management system?

Not all of them have exactly the same functionalities. There are some basic functionalities and some others that can be more complete and complex. The choice will depend on the company's characteristics that will install it, its needs and resources.

In general, there are some basic functionalities, which, in most cases, are integrated into modules. Some of these functionalities can be:

ERP for Finance

Finance is an area of the company that must be integrated into the ERP. With this functionality, all the activity and economic performance of the company is easily and directly managed. Accounting, collection and payment of invoices, balances, taxes, everything is centralized in a good ERP management system. It also makes it possible to control the cash flow at any time.

ERP for Purchasing – Sales

It's a key area of any company. This functionality allows you to plan commercial activity. It generally attends to movements at a global level, but it also handles information by periods of time, by vendor or by branch. Supplier management, sales circuit, rates, purchase and sales reports, all are operations that are centralized in the ERP system. In addition, it facilitates control and knowledge of the situation status in real time.

ERP for inventory management, logistics and warehouse management

The organization and control of warehouses is very important to reduce resource leakage and product losses. An ERP keeps the inventory up to date and allows you to know at all times what is available and what is missing. Problems with customers are avoided, purchases and production can be anticipated, and productivity is improved.

ERP for Project Management

Project management is a topic that takes up a lot of time in companies. An ERP management system controls the progress of each project, the costs at each stage, the situation of each employee involved. A poorly managed project can ruin customer relationships and lead to huge losses, so a resource planning system and business processes can be really good help.

ERP for Personnel Management

Payroll and compensation and benefits calculations are topics that deserve attention. If employees feel well treated, conflicts will be avoided. Errors in this area are sure to cause problems. An ERP that has a Human Resources management module will allow this very sensitive sector of the company to be attended to in accordance with current legal regulations.

ERP and CRM integration

An ERP performs different functions than a CRM. However, they are complementary and the integration between the two is very useful. If the company has a CRM, it will be able to integrate its ERP and will have a very powerful and efficient solution.

ERP Software traits

In addition to the modules that determine the applications, there are other factors that determine the usefulness and practicality of using the ERP. These can be:

  • Scalability

A scalable ERP will accompany the growth of the company. Initially, it will begin by installing and working with the modules that the company needs at that time. But as it changes, evolves and grows, you will be able to adapt the ERP to those changes. That adaptation refers to scalability. Therefore, a scalable ERP software guarantees its useful life.

  • Flexibility

When moving from a traditional management system to one through an ERP, adaptations will be necessary. Now, does the ERP adapt to the company's work system or does the company change its work system to adapt to the ERP? Undoubtedly, a flexible ERP management system will be integrated into the organization already installed in the company. It will only require minimal changes. The work dynamic may remain the same, although it will become more agile and efficient.

  • Fast and reliable integration capability

When a company installs an ERP program for management, the issue of data loading begins. This information is probably available in other programs that the company used. This transfer of information is called 'migration'.

An efficient ERP must be integrated with other programs of common use to allow that migration. In addition, this integration capacity will make it possible to export data to PDF, Excel, or other formats.

  • Technical support service

The availability of a support system is always important. The accompaniment to the users, especially during the first times, will ensure that it goes into action immediately. On the other hand, the ERP can suffer from flaws. So that the company does not come to a standstill, it is essential to have advice and resolution of technical problems.

In the cloud or local: two types of ERP

Let's see the two purchase options for an ERP management system.

Local or in-house ERP

The installation of the ERP management system on local servers owned by the company is an option. Equipment with good power is required to store and manage the data. They also need periodic technical maintenance. Therefore, they require a significant investment in equipment and technicians to keep them running smoothly and without hindrance.

ERP in the cloud

Another option is to purchase an ERP in the cloud. It has the same functionalities of a local software, but adds some advantages. Cloud ERP uses the internet. Therefore, it is possible to access the software on any device connected to the network. A PC, a Tablet, a Smartphone, these common devices are suitable for using the ERP. The only condition is that they have internet connection. Another essential advantage? It allows mobility. In other words, an office is not required to access the data and to carry out procedures. Anywhere, anytime, with a digital device, you have the office in your hand. This condition is very important for companies that work outside the office, even across borders.

Which one is more expensive? Undoubtedly, the local ERP requires a higher initial investment. It also requires regular updates that are also paid extra. The online software is automatically updated and you only pay a fixed monthly fee, although the payment is forever.

At COMPARASOFTWARE we offer you the advice that will guide you to the best decision.

Why work with an ERP management system?

  • ERP solutions have opened the doors of progress to companies. Streamlining production, improving processes, controlling the day to day of each area of the company, each task and the performance of each employee is optimized.
  • The automation of processes saves work time. With less staff, better results are obtained. Costs are reduced, business is accelerated and customer satisfaction is increased.
  • A very interesting benefit is the generation of reports that allow analysis for improvement based on data.

Which companies should have an ERP?

  • The ERP management system is designed for all types of companies. Self-employed, SMEs, multinationals, all will be favored with this computer solution with software as a service.
  • No matter the simplicity or complexity of the processes involved, each one will customize its ERP with the modules it deems necessary.
  • ERP systems work with internal intelligence that are applied in any type of organization.
  • ERP solutions allow companies to enter the business world 4.0, in which everything is connected. You gain in competitiveness, and, therefore, in profitability.

If your company is stagnant or you feel that it is not progressing as expected, choose your ERP management system.

We offer you up-to-date information so you can make an intelligent choice.

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